Sunday, May 24
Travel day — Tampa to Boston
JetBlue B6 1192
7:00 AM
Depart Tampa — JetBlue B6 1192
TPA → BOS · Jose, Charys, Abbygail (4C), Meghan (4D)
Nonstop
10:00 AM
Arrive Boston Logan
Ground transport to W Boston (~30–45 min)
~11:30 AM
Check in — W Boston
100 Stuart St · Conf: 72939067 · Standard 2 Queen · 52,000 pts + $46.58
Cancel by May 22 at 11:59 PM for free
Night 1
5:30 PM
🍽️ Dinner — Pagu
4 guests · Dining Room · Global Dining Access · Reservation confirmed
Dinner Reservation
Monday, May 25
Hotel transfer · Regalia pickup
Morning
Check out W Boston → Check in Marriott Vacation Club, Custom House
3 McKinley Sq · Conf: 83149941 · 1BR Suite King + Sofa · $2,210.50 · May 25–29
Cancel by May 22 at 11:59 PM
Nights 2–5
10AM–6PM
Regalia Pickup — Harvard Square COOP
Bring Harvard ID or govt photo ID · Hang gown to release wrinkles
DO NOT IRON — material melts. Also open May 26–27 (10AM–6PM)
3–4:30 PM
Latinx Stole Pickup
First floor, Smith Campus Center — across from Sally's
2026 Latinx Graduation Planning Committee · Extra pickup window
Latinx Stole Pickup
Tuesday, May 26
Tickets · Recon · Photo shoot · HEAA Banquet
Shoot + Banquet
10:00 AM
Ticket & Lanyard Pickup — 51 Brattle St, Cambridge
Bring Harvard/govt ID · Paper morning exercise tickets + lanyard required May 28
Go at 10 AM sharp — earliest possible, before crowds build. Leaves time for recon walk before 1 PM photo shoot.
Morning
Cambridge Recon Walk
Harvard Yard gates · HMNH (26 Oxford St) · Science Center (1 Oxford St) · Annenberg Hall (45 Quincy St) · Walk Dad to Science Center
1:00 PM
Sister City Photography — Graduation Photo Session
Harvard Yard · Package One · 1 hr · Daniela · 617-383-9543 · Family welcome
70–100 edited images · Gallery in 10 days · Personal & professional use ✓
Photo Shoot
~2:00 PM
Photo shoot ends — return to hotel to change
Head back to Marriott Custom House · Change into business casual for the banquet · Rest before the evening
Depart hotel by 5:15 PM to reach Annenberg Hall before 6 PM
~5:15 PM
Depart for HEAA Banquet — Red Line recommended
South Station → Harvard Sq · 5-min walk to Annenberg Hall · Arrive before 6 PM for open seating
Business Casual
6:00 PM
HEAA Annual Banquet — Annenberg Hall, 45 Quincy St
Enter via South Lawn Tent · Pick up name tags · Name tag required ALL NIGHT incl. restrooms
Open seating — arrive early to sit together · Swoon Booth photo: 6–7 PM
HEAA
Wednesday, May 27
Dad arrives · HES pre-commencement events
Dad Arrives
12:45 PM
Dad departs Austin — Southwest WN1576
AUS 12:45 PM → BOS 5:45 PM · Conf: CGJSF5 · Seat assigned at check-in
Dad inbound
5:45 PM
Dad arrives Boston Logan
Ground transport to Marriott Custom House or nearby · Confirm lodging
Dad
9:15 AM
HES Class Photo — Widener Library steps
HES
10–11:30 AM
HES Program Reception — ALM Mgmt/Finance/I-O Psych
Tent 1 · HMNH Lawn · 26 Oxford St · 2 guests · No physical tickets — check in at location
HES
Evening
Family dinner — whole crew · Confirm active plan (A/B/C)
Hang regalia overnight · Brief everyone on May 28 morning split · Confirm which plan is active
Thursday, May 28
Commencement Day — Jose walks the stage
THE DAY
6:00 AM
Jose: HES Assembly + breakfast · HMNH Courtyard, 26 Oxford St
Full regalia + lanyard + Harvard/govt ID · Graduates only · Continental breakfast provided
Jose only
~6:30 AM
Family splits — guests → Harvard Yard · Dad → Science Center
Charys + kids → 1350 Mass Ave gates · Dad → 1 Oxford St · No backpacks · Max 12"×12"×12" bags
Bags will be searched at Yard entry
7:15 AM
⚠️ Jose: Graduate check-in DEADLINE — Class departs 7:25 AM
Must be checked in by 7:15 AM — hard deadline
Critical
8:30 AM
⚠️ All guests must be inside Harvard Yard gates
Hard guest deadline — first come, first served seating · Bring snacks & water
Guest Deadline
~9:30 AM
University Morning Exercises · Tercentenary Theatre
~3 hrs · President confers degrees · Commencement address · Live: harvard.edu
Main Ceremony
~12:15 PM
Morning Exercises adjourn · Family reunites at HMNH/Science Center area
12:30 PM
Box lunches available · HES gates open at noon · Arrive by 1:30 PM
Guests present digital tickets · No strollers in main seating · Covered table area available for Meghan
Lunch + HES Prep
2–5 PM
🎓 HES Commencement Ceremony — Jose walks the stage
HMNH Courtyard · Dean Nancy J. Coleman · Live: extension.harvard.edu/commencement
THE MOMENT
~5:30 PM
🥂 Full family celebration — photos & dinner · All 5 together
GradImages for stage photos: gradimages.com
Celebrate!
Friday, May 29
Check out · Dad departs · Ritz-Carlton Boston
Dad departs
7:05 AM
Dad departs Boston — JetBlue B61439
BOS 7:05 AM → AUS 10:38 AM · Conf: IKONRH · Seat 17A · Blue Basic
Dad outbound
Morning
Check out Marriott Custom House → Check in Ritz-Carlton Boston
10 Avery St · Conf: 71353819 · Terrace View, 2 Double · $430.87 · Citigroup rate — bring ID
Cancel by May 29 at 6:00 PM · Early departure = 1 night charge
Night 6
Saturday, May 30
Ritz check out · Ferry to Martha's Vineyard · Winnetu Resort
Martha's Vineyard
Morning
Check out Ritz-Carlton · Drive ~90 min to Woods Hole ferry terminal
Check-out
Midday
Ferry to Martha's Vineyard — Woods Hole → Vineyard Haven
Steamship Authority · ~45 min crossing · Book in advance — fills fast in summer
Ferry
Afternoon
Check in — Winnetu Oceanside Resort, Edgartown
31 Dunes Rd · Conf: ZO-AX1044-45870 · Suite 1BR East Chop · $1,507.94 paid
Amex perks: $100 credit · Breakfast for 2 daily · Upgrade · Late checkout
Nights 7–8
Sunday, May 31
Full day on Martha's Vineyard
All day
Martha's Vineyard — full day · Breakfast included at Winnetu
Beach · Bike · Explore Edgartown, Oak Bluffs, Vineyard Haven
Family Vacation
Monday, June 1
Check out Winnetu · Ferry back · Delta home
Delta DL2234
~10 AM
Check out Winnetu Oceanside Resort
Use $100 Amex credit before departing · Use late checkout perk if available
Check-out
By 12:30 PM
⚠️ Depart Martha's Vineyard — latest ferry departure
Ferry ~45 min + 90 min drive to BOS + 3 hr airport buffer = leave island by 12:30 PM at absolute latest
Book ferry return in advance — book early enough sailing
Ferry back
~4:59 PM
Arrive Boston Logan Terminal A — 3 hrs before departure
Delta Sky Club access with eligible membership
Airport
7:59 PM
Depart Boston — Delta DL2234 · First Class
BOS Terminal A → TPA · 3h 17m · 3D Jose · 3C Charys · 4C Abbygail · 4D Meghan · Conf: G94INT
Delta First
11:16 PM
🏠 Arrive Tampa · Home!
Official times from Harvard Commencement Information PacketGraduate check-in 7:15 AM · Class departs 7:25 AM · Guests inside gates by 8:30 AM

Jose — Graduate Timeline

Depart hotel5:15 AM
HMNH assembly6:00 AM
Check-in deadline7:15 AM
Class departs7:25 AM
Walks the stage2:00 PM

Family — Guest Timeline

Head to Yard~6:30 AM
Yard gates open6:45 AM
Inside gates by8:30 AM
HES arrive by1:30 PM
HES ceremony2:00 PM

Key Addresses

Jose assembles26 Oxford St
Morning Exercises1350 Mass Ave
HES Ceremony26 Oxford St
Dad / Plan C1 Oxford St

Bag Rules (Strict)

BackpacksNOT allowed
Max bag size12"×12"×12"
All bagsSearched at entry
Strollers (HES)Not in main area

Jose — What to Bring

RegaliaFull gown, cap, tassel, ALM master's hood
LanyardRequired to enter Harvard Yard
IDHarvard ID or government-issued photo ID
ShoesNo high heels — uneven pavement & grass
Under gownAvoid light colors if rain — dye may transfer

Guests — What to Bring

Morning ExercisesPaper tickets · Present at "G" gates
HES CeremonyDigital tickets (printed or on phone)
Food & waterNo food at Morning Exercises — bring your own
BagNo backpacks · Max 12"×12"×12"
Stroller (Meghan)Not in main HES seating — covered table area available

Dad — Science Center Plan

LocationHarvard Science Center · 1 Oxford St
What's thereSeating · Large screen · Restrooms · No ticket needed
Morning streamharvard.edu
HES streamextension.harvard.edu/commencement
Walk to HMNH~2 min — easy family reunite
Emergency alertsText HARVARDALERT to 333111 — do for all adults before May 28. Stage photos: gradimages.com

HEAA Annual Banquet — Tuesday, May 26

TimeDoors open 6:00 PM · Arrive before 6 PM
VenueAnnenberg Hall · 45 Quincy St, Cambridge, MA
EntranceTransept side, facing Quincy St · Check in at South Lawn Tent
Name tagRequired for entry AND re-entry including restrooms
SeatingOpen seating — arrive early to sit together
Photo boothSwoon Booth · Transept · 6–7 PM + after dinner to 9 PM
Dress codeBusiness Casual
RestroomsLower level Memorial Hall · Exit right (Transept side)
Getting thereRed Line → Harvard Sq · 5-min walk · Depart hotel 5:15 PM
May 26 timing — tight but workableHES Program Reception ends 11:30 AM → Photo shoot 1:00–2:00 PM → Banquet 6:00 PM. Time to freshen up and change into business casual between shoot and banquet.
Key banquet remindersDon't leave name tag at the table when going to restrooms · Hit photo booth 6–7 PM before it gets crowded · Science Center Plaza will be busy — allow extra walking time

Sister City Photography — May 26 at 1:00 PM

Date & TimeTuesday, May 26 · 1:00 PM sharp
LocationHarvard Yard · Package One
Session1 hour · Editorial style · 1 graduate, 1 outfit, 1 location
Images70–100 fully edited high-resolution photos
Gallery deliveryWithin 10 days of shoot
Usage rightsLinkedIn, website, professional bio ✓ · No resale/3rd party commercial
FamilyWelcome to join for a few shots
Price$575 total · 50% deposit paid · Balance (~$287.50) due ~May 19
ContactDaniela · info@sistercityphotography.com · 617-383-9543
Balance payment — confirm if paid (~$287.50)Remainder was due 1 week before the shoot (~May 19). Contact Daniela to confirm.

Weather Policy

Monitoring48 hours in advance · Final call 24 hours before
RescheduleAt no additional cost if weather requires
RefundDeposit refunded only if no new date possible
PermitsNo permits needed for outdoor Harvard Yard sessions

A La Carte Add-ons

AlbumsStarting at $475
PrintsStarting at $2
Additional hour$400
Tip: Regalia for the shootConsider wearing regalia from the 10 AM HES reception straight to the 1 PM photo shoot — saves a hotel trip. Send Daniela must-have locations and inspiration photos ahead of time.
1 ticket short — Abby's HES Ceremony ticketMorning Exercises fully covered (Charys + Meghan). Three contingency plans below.
Plan A — Best Case
Sherrie's ticket confirmed
Trigger: Sherrie confirms by May 26
CharysHES Ceremony — digital ticket ✓
MeghanHES Ceremony — digital ticket ✓
AbbyHES Ceremony — Sherrie's ticket ✓
DadScience Center livestream · extension.harvard.edu/commencement
Everyone inside. Cleanest outcome. Follow up with Sherrie by May 26.
Plan B — Sherrie falls through
Meghan's ticket reassigned to Abby · Meghan on lap
Trigger: Sherrie can't confirm by May 27
CharysHES Ceremony — ticket ✓ · Meghan on lap
AbbyHES Ceremony — Meghan's reassigned ticket
MeghanLap seat — outdoor ceremony, 5-yr-old, rarely enforced
DadScience Center livestream
No strollers in main HES seating — covered table area available if needed for Meghan.
Plan C — If Meghan turned away
Meghan joins Dad at Science Center
Trigger: Gate staff won't allow lap seating
CharysHES Ceremony — inside ✓
AbbyHES Ceremony — inside ✓
MeghanScience Center with Grandpa · 2-min walk to HMNH after
DadScience Center — Meghan keeps him company
Frame as "special grandpa time." Save HES livestream URL on phone before May 28.

Morning Exercises ✓ Fully Covered

CharysPaper ✓
Meghan (5)Paper ✓
Pick up at 51 Brattle St · May 26–27, 10AM–6PM · Bring Harvard/govt ID

HES Commencement Ceremony

CharysDigital ✓
Meghan / AbbyPlan-dependent
Sherrie's ticketPending
Digital via Tassel (harvarddce.tassel.com) · Print each ticket individually
HES Graduate Survey — still worth doingPrize: 2 extra HES Ceremony tickets or Harvard diploma frame. Complete with name + email to enter automatically.
C
Charys Cores Loran · Wife · Seat 3C
JetBlue B6 1192 (May 24) · Delta DL2234 3C (June 1)
Morning Exercises ✓ HES Ceremony ✓ HEAA Banquet
A
Abbygail Jane Quiles · age 13 · Seat 4C
JetBlue B6 1192 (May 24) · Delta DL2234 4C (June 1)
Morning Exercises ✓ HES Ceremony — pending (Sherrie/reassigned)
M
Meghan Quiles · age 5 · Seat 4D
JetBlue B6 1192 (May 24) · Delta DL2234 4D (June 1)
Morning Exercises ✓ HES Ceremony — lap (B) or Science Center (C)
D
Dad · age 83
Arrives May 27 · Departs May 29 · Lodging TBD
Science Center — Morning Exercises Science Center — HES Ceremony
S
Sherrie · classmate
Offering 1 HES Ceremony ticket — confirm commencement week
1 HES ticket — pending
Loading...
✅ Already Done
Box lunches ordered
Registered for Morning Exercises, HES Ceremony & Program Reception via Tassel
W Boston booked — Conf: 72939067 · 52,000 pts + $46.58
Marriott Custom House booked — Conf: 83149941 · $2,210.50
Ritz-Carlton Boston booked — Conf: 71353819 · $430.87 · May 29–30
Winnetu Oceanside Resort booked — Conf: ZO-AX1044-45870 · $1,507.94 paid
JetBlue B6 1192 — TPA → BOS · May 24
Delta DL2234 — BOS → TPA · June 1 · Conf: G94INT · First Class
Sister City Photography — May 26 1PM · Contract signed · 50% deposit paid
🔴 Urgent — Do Now
Pay Sister City Photography balance (~$287.50)
Due ~May 19 — confirm with Daniela · 617-383-9543
Book Martha's Vineyard ferry — Woods Hole → Vineyard Haven (Steamship Authority)
Book ASAP for May 30 AND June 1 return (by ~12 PM) — fills fast in summer
Complete HES Graduate Survey — chance to win 2 extra HES tickets or diploma frame
Complete with name + email to enter automatically
Order regalia — Harvard Square COOP (if not done)
Pickup May 25–27 10AM–6PM · DO NOT IRON — material melts
Download & print digital HES Ceremony tickets from Tassel
harvarddce.tassel.com · Print each ticket individually · Recommend printing both
Book May 28 celebration dinner — party of 5, book in advance
Ceremony ends ~5 PM · Restaurants fill fast on Commencement night
Sign up for Harvard emergency alerts — text HARVARDALERT to 333111
Do for all adults in the group before May 28
📸 Photography — May 26
Send Daniela must-have location ideas & inspiration photos
info@sistercityphotography.com · She'll plan the Harvard Yard route
Plan outfit — consider wearing regalia from 10AM reception to 1PM shoot
Monitor weather 48 hrs before (May 24) · Final call May 25
👴 Dad's Visit
Confirm Dad's travel details — arrival time May 27
Confirm Dad's lodging — Marriott Custom House or nearby hotel
Walk Dad to Science Center (1 Oxford St) on May 26 recon
So he's confident navigating alone on May 28 morning
🎟️ Ticket Resolution
Follow up with Sherrie — confirm or decline by May 26
Don't arrive at gate on May 28 without knowing the active plan
Save HES Ceremony livestream URL: extension.harvard.edu/commencement
Confirm active plan (A/B/C) with family on evening of May 27
Everyone needs to know exactly where they're going at 6:30 AM
🍽️ HEAA Banquet — May 26
Pack business casual outfit — separate from regalia
Depart hotel by 5:15 PM · Red Line to Harvard Sq · Arrive before 6 PM
Check in at South Lawn Tent · Wear name tag all night (incl. restrooms)
Hit Swoon Booth photo booth early — 6–7 PM window
📋 May 26 — Ticket & Lanyard Pickup
Pick up paper Morning Exercises tickets & lanyard — 51 Brattle St (10AM–6PM)
Bring Harvard/govt ID · Must have before May 28 morning
Recon walk — Harvard Yard · HMNH · Science Center · Annenberg Hall · 51 Brattle
🎓 May 28 — Commencement Day
Pre-book 5:15 AM rideshare — Marriott Custom House → HMNH (26 Oxford St)
Book night before — surge pricing guaranteed on Commencement morning
Jose: check in at HMNH by 7:15 AM · Class departs 7:25 AM
Guests inside Harvard Yard by 8:30 AM · Paper tickets + no backpacks
Walk the stage at HES Ceremony — 2:00 PM · Dean Nancy J. Coleman
Full family celebration — photos & dinner · All 5 together
🏝️ June 1 — Return Home
Book June 1 ferry return from Martha's Vineyard — depart island by 12–12:30 PM
Ferry + 90 min drive + 3 hr airport = very tight · Book early morning sailing
Use Amex $100 credit at Winnetu before June 1 checkout (food, spa, etc.)
Arrive BOS Terminal A by 4:59 PM · Delta DL2234 departs 7:59 PM

✈️ JetBlue B6 1192 — Sunday, May 24

RouteTPA 7:00 AM → BOS 10:00 AM · Nonstop
PassengersJose · Charys · Abbygail · Meghan

✈️ Delta DL2234 — Monday, June 1

RouteBOS Terminal A 7:59 PM → TPA 11:16 PM · Nonstop
ConfirmationG94INT
Seats3D Jose · 3C Charys · 4C Abbygail · 4D Meghan
CabinDelta First Classic · Zone 1 boarding · Boeing 737-800
Airport arrival4:59 PM (3 hrs before) · Leave island by ~12:30 PM

🏨 Night 1 — W Boston · May 24–25

Address100 Stuart St, Boston, MA 02116
Phone+1 (617) 261-8700
Confirmation72939067
RoomStandard 2 Queen · High floor requested
Rate52,000 pts + $46.58
Cancel byMay 22 at 11:59 PM

🏨 Nights 2–5 — Marriott Vacation Club, Custom House · May 25–29

Address3 McKinley Square, Boston, MA 02109
Phone+1 (617) 310-6300
Confirmation83149941
Room1 Bedroom Suite · King + Sofa bed · 2 Adults, 2 Children
Rate$2,210.50 · Member Rate
Cancel byMay 22 at 11:59 PM
May 28 notePre-book rideshare night before · Depart 5:15 AM

🏨 Night 6 — Ritz-Carlton Boston · May 29–30

Address10 Avery St, Boston, MA 02111
Phone+1 (617) 574-7100
Confirmation71353819
RoomTerrace View · 2 Double · Courtyard view
RateCitigroup Rate · $430.87 · Bring ID for eligibility
CancelBy May 29 at 6:00 PM · Early departure = 1 night charge

🏝️ Nights 7–8 — Winnetu Oceanside Resort · May 30–June 1

Address31 Dunes Rd, Edgartown, MA 02539
Phone+1 (508) 627-4747
ConfirmationZO-AX1044-45870 / EXP-2444979420
RoomSuite 1 Bedroom (East Chop) · 2 nights
Rate$1,507.94 fully paid · $0 due at property
Amex perks$100 credit · Breakfast for 2 daily · Upgrade · Late checkout
June 1 noteDepart island by 12–12:30 PM for BOS flight

👴 Dad — May 27–29

ArrivesMay 27 at 5:45 PM · BOS
DepartsMay 29 at 7:05 AM · BOS
LodgingTBD — Marriott Custom House or nearby

✈️ Dad Inbound — Southwest WN1576 · May 27

RouteAUS 12:45 PM → BOS 5:45 PM · Nonstop · 4h 0m
ConfirmationCGJSF5
PassengerJose Ramon Quiles Rivera
SeatAssigned at check-in · Basic fare
AircraftBoeing 737-700

✈️ Dad Outbound — JetBlue B61439 · May 29

RouteBOS 7:05 AM → AUS 10:38 AM · Nonstop · 4h 33m
ConfirmationIKONRH
PassengerJose R. Quiles Rivera · eTicket: 2792109219589
Seat17A · Blue Basic · A220
Note7:05 AM departure — Dad needs to leave hotel by ~5:00 AM

🏨 W Boston — Night 1 (May 24–25)

Address100 Stuart St, Boston, MA 02116
Confirmation72939067
Check-inMay 24 · Cancel by May 22 at 11:59 PM

🏨 Marriott Vacation Club, Custom House — Nights 2–5 (May 25–29)

Address3 McKinley Square, Boston, MA 02109
Confirmation83149941
Check-inMay 25 · Cancel by May 22 at 11:59 PM

🏨 Ritz-Carlton Boston — Night 6 (May 29–30)

Address10 Avery St, Boston, MA 02111
Confirmation71353819
Check-inMay 29 · Cancel by May 29 at 6:00 PM
Rate noteBring ID — Citigroup rate eligibility

🏝️ Winnetu Oceanside Resort — Nights 7–8 (May 30–June 1)

Address31 Dunes Rd, Edgartown, MA 02539
ConfirmationZO-AX1044-45870
Check-inMay 30 · Fully paid · $0 due at property
Amex perks$100 credit · Breakfast for 2 · Upgrade · Late checkout

✈️ JetBlue — Outbound (May 24)

FlightB6 1192 · TPA 7:00 AM → BOS 10:00 AM
Customer Service+1 (800) 538-2583

✈️ Delta — Return (June 1)

FlightDL2234 · BOS 7:59 PM → TPA 11:16 PM
ConfirmationG94INT
Seats3D Jose · 3C Charys · 4C Abbygail · 4D Meghan
Customer Service+1 (800) 221-1212

✈️ Southwest WN1576 — Dad Inbound (May 27)

FlightWN1576 · AUS 12:45 PM → BOS 5:45 PM
ConfirmationCGJSF5
Customer Service+1 (800) 435-9792

✈️ JetBlue B61439 — Dad Outbound (May 29)

FlightB61439 · BOS 7:05 AM → AUS 10:38 AM
ConfirmationIKONRH
Seat17A · Blue Basic · Depart hotel ~5:00 AM
Customer Service+1 (800) 538-2583

🎓 Harvard Extension School — Commencement

Ticket pickup51 Brattle St, Cambridge · May 26–27, 10AM–6PM
Regalia pickupHarvard Square COOP · May 25–27, 10AM–6PM
University Livestreamharvard.edu ↗
Stage photosgradimages.com ↗
Emergency alertsText HARVARDALERT to 333111

📸 Sister City Photography

ContactDaniela
SessionMay 26 at 1:00 PM · Harvard Yard
Balance~$287.50 — confirm if paid

🚢 Steamship Authority — Martha's Vineyard Ferry

RouteWoods Hole → Vineyard Haven · ~45 min
NoteBook in advance — fills fast in summer

🚇 MBTA — Boston Public Transit

Red Line to HarvardSouth Station → Harvard Square (~25 min)

🍽️ Annenberg Hall

Address45 Quincy St, Cambridge, MA 02138
Date & TimeTuesday May 26 · 6:00 PM